Operations

Every asset.
Always accounted for.

Track furniture, IT equipment, lab gear, and consumables — with low-stock alerts and audit trails.

app.learningshaper.com/inventory
Total assets
1,284
In use
1,142
Maintenance
38
Low stock
14
ItemQtyLocationStatus
Dell Optiplex 709024Lab 1● OK
A4 paper · 80gsm12 reamsStoreroom● Low
Projector · Epson EB-X518Cls 7-10● OK
Lab beakers 250mL32Sci. Lab● Repair
Step 01 · Register

Tag, scan, track.

QR-tag every asset. Scan to view location, condition, value, and history. Bulk import from spreadsheets.
Asset register
  • ✓QR tags + barcode scanning
  • ✓Location, condition, depreciation
  • ✓Bulk import via Excel / CSV
  • ✓Photo + invoice attachment
Step 02 · Issuing

Issue & return — without paper.

Issue lab equipment to students or staff with a scan. Auto-due-back. Late returns chase themselves.
Issuing flow
  • 1
    Scan student/staff ID
  • 2
    Scan asset
  • 3
    Set due-back date
  • 4
    Auto-SMS T-1 reminder
  • 5
    Late → escalate to mentor
Step 03 · Stock

Run out before you run out.

Set re-order points for consumables. The system alerts the procurement officer the moment stock dips. Suggested suppliers attached.
Stock controls
  • ✓Re-order point per item
  • ✓Auto-alert to procurement
  • ✓Supplier database & PO generation
  • ✓Audit trail of every movement

Audit-ready, always.

Inventory pairs with Accounts so depreciation and asset value flow into your books automatically.

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